Leave Tracker · Free · No account
A team leave tracker with approvals and a calendar of who is off.
The small team setup lists four people, with Approval and Team columns. Requests move from Requested to Approved, Declined or Cancelled; requested days show on People and as a question mark on the Calendar. Someone else in the same team off on the same days is flagged.
- Excel 2016 and later
- Calculations checked in LibreOffice, Google Sheets and Apple Numbers
- Name the peopleType each person, one per line, and choose the leave year start, allowance and working days. Choose Approval, Team and Reason columns if needed.
- Pick the holidaysChoose public holidays for England and Wales, Scotland or Northern Ireland, or none. They are listed on the Holidays sheet, where you can add your own.
- Add each requestDownload the workbook, pick the person on the Leave sheet, choose the type of leave and type the first and last day of the request.
Build your workbook
Preview: Team leave tracker. Change the selected dates, categories or layout to update the preview.
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What you get
What is different in this setup
Small team leads who approve leave and need to spot a clash before agreeing to it.
- Approval status and an Approved by column.
- Overlap check within the same team.
- Requested days shown on People and on the Calendar.
Sheets included (8)
- Start HereHow the workbook works, what each sheet is for and the settings used.
- LeaveEvery request or day off, one per row. Working days are worked out.
- PeopleEach person once, with their allowance and what is left.
- CalendarOne month: who is off each day.
- HolidaysPublic holidays, left out of working days. Add or remove your own.
- SummaryDays taken and left, who is off today and in the next 30 days.
- ListsEdit the white lists to change dropdown choices. Shaded lists are fixed because formulas use those names.
- SettingsValues used by the workbook, such as reminder windows. Change them here.
File details
- Made for
- Excel 2016 and laterThe download is an .xlsx workbook.
- LibreOffice
- No calculation errors in our testLibreOffice recalculated every formula in the workbook with no error values, such as #VALUE! or #N/A.
- Google Sheets
- Calculations matched Excel in our testGoogle Sheets removes sheet protection and repeated print headings.
- Apple Numbers
- A version made for NumbersChoose Apple Numbers under Look and layout: the same sheets and checks, and every calculation matched in our test in Numbers. Numbers removes sheet protection and frozen headings; Start Here says how to set the header rows.
- Calculations
- The Start Here sheet lists the calculations used in this workbook. Results update from the entries you add.
- Builder privacy
- The builder runs in your browser. The entries used to make the workbook stay on your device. How the utilities work
Questions
Are my builder entries sent to Due Form?
No. The builder uses them in your browser to make the workbook on your device.
Information is sent to Due Form when you submit a form or use another service described on the How it works page.
What does the Calendar show for unapproved leave?
A Requested leave shows with a question mark after its letter. Declined and Cancelled leave is left off the Calendar.
Can I set when a busy day is flagged?
Yes. On the Settings sheet, set how many people off makes a day stand out. The default is two, and those days are marked on the Calendar.
Related Due Form edition
The Week Book
An undated thirteen-week planner for commitments, available time, chosen work and what changed.
For planning the weeks around time off
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