Leave Tracker · Free · No account
Record leave and calculate working days and allowances remaining.
The workbook includes People, Leave, Calendar, Holidays and Summary sheets. Set each allowance once, then type the first and last day of each request. Weekends and public holidays are left out of the days counted, and the days left are worked out.
- Excel 2016 and later
- Calculations checked in LibreOffice, Google Sheets and Apple Numbers
- Name the peopleType each person, one per line, and choose the leave year start, allowance and working days. Choose Approval, Team and Reason columns if needed.
- Pick the holidaysChoose public holidays for England and Wales, Scotland or Northern Ireland, or none. They are listed on the Holidays sheet, where you can add your own.
- Add each requestDownload the workbook, pick the person on the Leave sheet, choose the type of leave and type the first and last day of the request.
Build your workbook
Preview: Small team. Change the selected dates, categories or layout to update the preview.
JavaScript is required to use the builder. The workbook is made in your browser.
What you get
Working days, counted
Weekends and public holidays are left out, half days included, for your working week.
Days left
Taken, requested and left for each person, for the leave year you choose.
Clashes flagged
Someone else off at the same time is marked, within the same team if you use teams.
A month on one page
People down the side, days across, and a count of who is off each day.
The Small team example
Four people, each with a 25-day allowance, an Approval column, and a Team column so clashes are flagged within a team. People shows days taken, requested and left. The Calendar shades weekends and holidays and counts who is off each day.
Sheets included (8)
- Start HereHow the workbook works, what each sheet is for and the settings used.
- LeaveEvery request or day off, one per row. Working days are worked out.
- PeopleEach person once, with their allowance and what is left.
- CalendarOne month: who is off each day.
- HolidaysPublic holidays, left out of working days. Add or remove your own.
- SummaryDays taken and left, who is off today and in the next 30 days.
- ListsEdit the white lists to change dropdown choices. Shaded lists are fixed because formulas use those names.
- SettingsValues used by the workbook, such as reminder windows. Change them here.
File details
- Made for
- Excel 2016 and laterThe download is an .xlsx workbook.
- LibreOffice
- No calculation errors in our testLibreOffice recalculated every formula in the workbook with no error values, such as #VALUE! or #N/A.
- Google Sheets
- Calculations matched Excel in our testGoogle Sheets removes sheet protection and repeated print headings.
- Apple Numbers
- A version made for NumbersChoose Apple Numbers under Look and layout: the same sheets and checks, and every calculation matched in our test in Numbers. Numbers removes sheet protection and frozen headings; Start Here says how to set the header rows.
- Calculations
- The Start Here sheet lists the calculations used in this workbook. Results update from the entries you add.
- Builder privacy
- The builder runs in your browser. The entries used to make the workbook stay on your device. How the utilities work
Examples
Annual leave tracker
Employees who want to know how many days remain before they book the next trip.
Team leave tracker
Small team leads who approve leave and need to spot a clash before agreeing to it.
Leave register for managers
Managers who maintain a written record of everyone’s leave, including approvals, reasons and overlaps.
April to March leave tracker
Employers and staff whose leave year matches the financial year, or an academic or company year that does not begin in January.
Questions
Are my builder entries sent to Due Form?
No. The builder uses them in your browser to make the workbook on your device.
Information is sent to Due Form when you submit a form or use another service described on the How it works page.
How are working days counted?
From the first to the last day, leaving out days outside your working week and any date on the Holidays sheet. A half day on the first or last day counts as 0.5.
Does sick leave come out of the allowance?
No. Only Annual leave comes out of the allowance. Other types, such as Sick or Parental, are added up separately under Other leave on the People sheet.
Can I print the calendar?
Yes. The Calendar prints one month on a landscape page, with weekends and public holidays shaded. People and Leave repeat their header rows.
Are public holidays included?
Yes. They are listed for the region you choose, from the start of the leave year to the end of the next one. You can add or remove dates on the Holidays sheet.
Related Due Form edition
The Week Book
An undated thirteen-week planner for commitments, available time, chosen work and what changed.
For planning the weeks around time off
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