Maintenance Log · Free · No account
An equipment maintenance log for Excel, by date and running hours.
The equipment setup counts readings in hours and adds starting jobs: a compressor oil change every 500 hours, cleaning printer heads, a ladder safety check and a fire extinguisher inspection. Warranty end dates and locations are on, for a workshop with many machines.
- Excel 2016 and later
- Calculations checked in LibreOffice and Google Sheets
- Choose starting jobsPick Home, Vehicle, Equipment or Rental property and common jobs are filled in on the Schedule, ready to edit or delete. Choose None to start empty.
- Choose the columnsSwitch on meter readings in miles, kilometres or hours, costs, who does the job, warranty dates and location. Add up to eight columns of your own.
- Download and record jobsDownload the workbook and set how often each job happens and when it was last done. Next due is worked out, and overdue jobs are marked on the Schedule.
Build your workbook
Preview: Equipment maintenance log. Change the selected dates, categories or layout to update the preview.
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What you get
What is different in this setup
Workshops, studios and small firms with machines that need regular checks, some by hours run and some by date.
- Readings in running hours, with jobs due by hours or by date.
- Warranty ends and Location columns for each machine.
- Starting jobs suited to tools and machines, such as a ladder safety check.
Sheets included (7)
- Start HereHow the workbook works, what each sheet is for and the settings used.
- ScheduleEvery regular job, with when it was last done and when it is next due.
- AssetsEverything you look after, once.
- Service LogEvery job done, with the date, cost and paperwork. Updates the Schedule.
- SummaryWhat is overdue and coming up, what has been spent and the latest work. Worked out from the Schedule and Service Log.
- ListsEdit the white lists to change dropdown choices. Shaded lists are fixed because formulas use those names.
- SettingsValues used by the workbook, such as reminder windows. Change them here.
File details
- Made for
- Excel 2016 and laterThe download is an .xlsx workbook.
- LibreOffice
- No calculation errors in our testLibreOffice recalculated every formula in the workbook with no error values, such as #VALUE! or #N/A.
- Google Sheets
- Calculations matched Excel in our testGoogle Sheets removes sheet protection and repeated print headings.
- Apple Numbers
- Some calculations do not workMany calculations on the Summary sheet and the Schedule sheet do not work in Apple Numbers. Numbers converts list-based dropdowns to plain cells and removes colour markers, sheet protection, frozen headings and number and date validation. Use Excel for these calculations and features.
- Calculations
- The Start Here sheet lists the calculations used in this workbook. Results update from the entries you add.
- Builder privacy
- The builder runs in your browser. The entries used to make the workbook stay on your device. How the utilities work
Questions
Are my builder entries sent to Due Form?
No. The builder uses them in your browser to make the workbook on your device.
Information is sent to Due Form when you submit a form or use another service described on the How it works page.
Can one machine have several jobs?
Yes. Each job is its own row on the Schedule, so a compressor can have an oil change by hours and an inspection by date, each with its own due mark.
Where do I record a safety certificate?
On the Service Log, in the Invoice or certificate column. Type a reference or where the document is stored, so the record shows what was done and what proves it.
Related Due Form edition
The House Record
A private record of the house itself: its rooms, materials, fixed systems, work and supporting evidence.
Use it to record the boiler, wiring and other fixed systems that these jobs service.
Request a tool or send feedback
Request a tool or report a problem
Tell us what you would like to add, change or fix in the Maintenance Log builder.