Maintenance Log · Free · No account
Schedule maintenance and log completed work.
The workbook includes a Schedule of regular jobs, each with how often it is done, when it was last done and when it is next due. Jobs can fall due by date, or by miles or hours. Overdue and upcoming jobs are marked.
- Excel 2016 and later
- Calculations checked in LibreOffice and Google Sheets
- Choose starting jobsPick Home, Vehicle, Equipment or Rental property and common jobs are filled in on the Schedule, ready to edit or delete. Choose None to start empty.
- Choose the columnsSwitch on meter readings in miles, kilometres or hours, costs, who does the job, warranty dates and location. Add up to eight columns of your own.
- Download and record jobsDownload the workbook and set how often each job happens and when it was last done. Next due is worked out, and overdue jobs are marked on the Schedule.
Build your workbook
Preview: Vehicle maintenance. Change the selected dates, categories or layout to update the preview.
JavaScript is required to use the builder. The workbook is made in your browser.
What you get
Starts filled in
Common jobs for a home, a vehicle, equipment or a rented flat, ready to edit.
Update the schedule from completed work
Add a job to the Service Log and its Last done and Next due update by themselves.
By date or by reading
Oil every 6,000 miles, a service every year, filters every 500 hours: each is marked when due.
A history to hand on
Every job with its cost and paperwork, ready to print for a sale or a new tenant.
The Vehicle maintenance example
Readings in miles, starting jobs for an oil change and timing belt by reading and an MOT, full service and tyre check by date, estimates and costs, and a Service Log that updates the Schedule when a job is logged.
Sheets included (7)
- Start HereHow the workbook works, what each sheet is for and the settings used.
- ScheduleEvery regular job, with when it was last done and when it is next due.
- AssetsEverything you look after, once.
- Service LogEvery job done, with the date, cost and paperwork. Updates the Schedule.
- SummaryWhat is overdue and coming up, what has been spent and the latest work. Worked out from the Schedule and Service Log.
- ListsEdit the white lists to change dropdown choices. Shaded lists are fixed because formulas use those names.
- SettingsValues used by the workbook, such as reminder windows. Change them here.
File details
- Made for
- Excel 2016 and laterThe download is an .xlsx workbook.
- LibreOffice
- No calculation errors in our testLibreOffice recalculated every formula in the workbook with no error values, such as #VALUE! or #N/A.
- Google Sheets
- Calculations matched Excel in our testGoogle Sheets removes sheet protection and repeated print headings.
- Apple Numbers
- Some calculations do not workMany calculations on the Summary sheet and the Schedule sheet do not work in Apple Numbers. Numbers converts list-based dropdowns to plain cells and removes colour markers, sheet protection, frozen headings and number and date validation. Use Excel for these calculations and features.
- Calculations
- The Start Here sheet lists the calculations used in this workbook. Results update from the entries you add.
- Builder privacy
- The builder runs in your browser. The entries used to make the workbook stay on your device. How the utilities work
Examples
Home maintenance schedule
Homeowners and tenants who want to see the year’s jobs on one list, with an estimated cost for each and the overdue ones marked.
Vehicle maintenance log
Drivers and owners of vans, motorbikes or bicycles who service by distance as well as by the calendar.
Equipment maintenance log
Workshops, studios and small firms with machines that need regular checks, some by hours run and some by date.
Rental property maintenance
Landlords and letting managers with more than one property, who want every check and its due date on one sheet.
Questions
Are my builder entries sent to Due Form?
No. The builder uses them in your browser to make the workbook on your device.
Information is sent to Due Form when you submit a form or use another service described on the How it works page.
Can I print the schedule?
Yes. The Schedule prints landscape on A4 or US Letter, one page wide. A printed copy of the jobs and their due dates can go in the garage, the boiler cupboard or the site office.
How often can a job repeat?
Every week, month, 3 months, 6 months, year, 2 years or 5 years, or By reading for miles and hours, or When needed. Next due is worked out from the last done date and how often.
How soon is a job marked as due?
A job due within 30 days is marked ◐, and an overdue or due-today job is marked ●. The 30 is a number on the Settings sheet, and you can change it.
Will it remind me when I am not in the file?
No. Due-date flags update when you open the workbook, and it sends no notifications. Check the Schedule on a regular date, such as the first of each month.
Related Due Form edition
The House Record
A private record of the house itself: its rooms, materials, fixed systems, work and supporting evidence.
Use it to record the boiler, wiring and other fixed systems that these jobs service.
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Tell us what you would like to add, change or fix in the Maintenance Log builder.