Inventory Tracker · Free · No account
A stock control spreadsheet for Excel, for a small business.
The stock setup adds reorder level, order quantity and supplier to each item, plus unit cost, sale price and margin, a code and a last counted date. Items you stop selling can be marked No longer stocked, so they stay on the list but leave the reorder list.
- Excel 2016 and later
- Calculations checked in LibreOffice and Google Sheets
- Name categories and placesEnter your categories and locations, one per line, up to 25 of each. They become the Category and Location dropdowns, and the Summary totals by each.
- Choose the columnsSwitch on reorder level, unit cost, sale price, code, serial number and condition, warranty, last counted, photo or receipt, assigned to, or a Stock Movements sheet.
- Download and list itemsDownload the workbook and open the Inventory sheet. Type one item per row from row 6. The stock status and the Summary update automatically.
Build your workbook
Preview: Stock control spreadsheet. Change the selected dates, categories or layout to update the preview.
JavaScript is required to use the builder. The workbook is made in your browser.
What you get
What is different in this setup
Small retailers, makers and sellers who need to know what to order, from whom, and what each line earns.
- Reorder at, Order quantity and Supplier, with a list of the ten items furthest below.
- Sale price and Margin, worked out for each row.
- A No longer stocked column that removes an item from reordering.
Sheets included (4)
- Start HereHow the workbook works, what each sheet is for and the settings used.
- InventoryEvery item, one per row. Start typing in row 6.
- SummaryTotals, what to reorder, warranties ending and counts by category and location. Worked out from the Inventory.
- ListsEdit the white lists to change dropdown choices. Shaded lists are fixed because formulas use those names.
File details
- Made for
- Excel 2016 and laterThe download is an .xlsx workbook.
- LibreOffice
- No calculation errors in our testLibreOffice recalculated every formula in the workbook with no error values, such as #VALUE! or #N/A.
- Google Sheets
- Calculations matched Excel in our testGoogle Sheets removes sheet protection and repeated print headings.
- Apple Numbers
- Some calculations do not workMany calculations on the Summary sheet and the Inventory sheet do not work in Apple Numbers. Numbers converts list-based dropdowns to plain cells and removes colour markers, sheet protection, frozen headings and number and date validation. Use Excel for these calculations and features.
- Calculations
- The Start Here sheet lists the calculations used in this workbook. Results update from the entries you add.
- Builder privacy
- The builder runs in your browser. The entries used to make the workbook stay on your device. How the utilities work
Questions
Are my builder entries sent to Due Form?
No. The builder uses them in your browser to make the workbook on your device.
Information is sent to Due Form when you submit a form or use another service described on the How it works page.
Does it work out my profit?
No. It works out the margin on each item from unit cost and sale price. Switch on Stock Movements to log sales and update stock quantities.
Can I record several suppliers for one item?
No. Each item has one Supplier cell. For a second supplier, add a column of your own, or list the item twice with a note, such as the same part from a cheaper source.
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