Inventory Tracker · Free · No account
Record quantities, stock movements and warranty dates.
The workbook includes one row for each item: category, location, quantity and, if you choose, cost, reorder level and warranty end date. Items at or below their reorder level are marked, and a Summary lists what to reorder.
- Excel 2016 and later
- Calculations checked in LibreOffice and Google Sheets
- Name categories and placesEnter your categories and locations, one per line, up to 25 of each. They become the Category and Location dropdowns, and the Summary totals by each.
- Choose the columnsSwitch on reorder level, unit cost, sale price, code, serial number and condition, warranty, last counted, photo or receipt, assigned to, or a Stock Movements sheet.
- Download and list itemsDownload the workbook and open the Inventory sheet. Type one item per row from row 6. The stock status and the Summary update automatically.
Build your workbook
Preview: Stock for a business. Change the selected dates, categories or layout to update the preview.
JavaScript is required to use the builder. The workbook is made in your browser.
What you get
Three starting points
Stock for a small business, an asset register, or supplies used up over time.
Reorder levels
Set a level for each item. At or below it, Stock says ◐ Low stock, and the Summary lists the ten furthest below, with the supplier.
In and out
Log deliveries, sales and use on Stock Movements, and On hand works itself out.
Values and warranties
Total value by room or category, and each warranty marked ◐ as its end date nears.
The Stock for a business example
Five categories, from Finished goods to Samples; Reorder at, Order quantity and Supplier columns; unit cost and sale price with the margin worked out; a code for each item; and a No longer stocked column.
Sheets included (4)
- Start HereHow the workbook works, what each sheet is for and the settings used.
- InventoryEvery item, one per row. Start typing in row 6.
- SummaryTotals, what to reorder, warranties ending and counts by category and location. Worked out from the Inventory.
- ListsEdit the white lists to change dropdown choices. Shaded lists are fixed because formulas use those names.
File details
- Made for
- Excel 2016 and laterThe download is an .xlsx workbook.
- LibreOffice
- No calculation errors in our testLibreOffice recalculated every formula in the workbook with no error values, such as #VALUE! or #N/A.
- Google Sheets
- Calculations matched Excel in our testGoogle Sheets removes sheet protection and repeated print headings.
- Apple Numbers
- Some calculations do not workMany calculations on the Summary sheet and the Inventory sheet do not work in Apple Numbers. Numbers converts list-based dropdowns to plain cells and removes colour markers, sheet protection, frozen headings and number and date validation. Use Excel for these calculations and features.
- Calculations
- The Start Here sheet lists the calculations used in this workbook. Results update from the entries you add.
- Builder privacy
- The builder runs in your browser. The entries used to make the workbook stay on your device. How the utilities work
Examples
Stock control spreadsheet
Small retailers, makers and sellers who need to know what to order, from whom, and what each line earns.
Asset register template
Businesses, schools and charities that need a record of equipment, who has each piece and when cover runs out.
Supplies inventory
Offices, vans and workshops with supplies that are used up, where the question each week is what to order.
Equipment warranty tracker
Anyone who needs to find a receipt or a serial number for a claim or a repair, for kit used in a business or a studio.
Questions
Are my builder entries sent to Due Form?
No. The builder uses them in your browser to make the workbook on your device.
Information is sent to Due Form when you submit a form or use another service described on the How it works page.
Is anything I type uploaded?
No. Your browser makes the workbook, and it is saved on your device. The items, prices and suppliers you enter afterwards stay in the file on your computer.
Can I print the inventory?
Yes. The Inventory sheet prints landscape on A4 or US Letter, one page wide. Switch off columns you do not need first to get a shorter printed list.
How does it know when an item is low?
Give an item a Reorder at quantity. At or below it, the Stock column shows ◐ Low stock, and at none it shows ● Out of stock. The Summary lists the ten furthest below.
What does the Stock Movements sheet do?
You log what comes in and what goes out, with a date and a type such as Received or Used or sold. The quantity on hand is then worked out from the log, so you do not retype it.
Is there a barcode scanner?
No. The Code column stores your own product or asset code as text. A barcode scanner that types into a cell will fill it in, as it would in any Excel cell.
Related Due Form edition
The Home Contents Record
Create a room-by-room record of household belongings, photographs, receipts and dated values.
Use it to record the furniture, electronics and valuables in your own home.
Request a tool or send feedback
Request a tool or report a problem
Tell us what you would like to add, change or fix in the Inventory Tracker builder.