Project Tracker · Free · No account
Track project tasks, dates and progress.
The workbook includes a Tasks sheet, a Project Overview and a Timeline. Type each task with an owner, status, start and due date. Overdue and due-soon tasks are marked, the Overview shows progress and the next milestone, and the Timeline draws each task as a bar.
- Excel 2016 and later
- Calculations checked in LibreOffice and Google Sheets
- Start compact or detailedPick Compact, Standard or Detailed, then switch on any of the columns you want: phases, owners, status, priority, dates, progress, milestones, budget.
- Name phases and ownersType the phases in order and the owner names, one per line. Choose 13, 26 or 52 weeks for the Timeline if you use it.
- Add tasks and datesDownload the workbook and type one task a row with its owner, status, start and due date. Deadline marks anything overdue or due soon.
Build your workbook
Preview: Standard project tracker. Change the selected dates, categories or layout to update the preview.
JavaScript is required to use the builder. The workbook is made in your browser.
What you get
Overdue in words and colour
● Overdue, ◐ Due soon and ✓ Complete, worked out from each due date.
Project Overview
Project details, progress, the next milestone and every task due in the next 14 days.
Timeline
Each task as a bar across the weeks, with the part already done and each milestone marked.
Compact to Detailed
Start with eleven columns, or add phases, deliverables and a risks and decisions register.
The Standard project tracker example
Phases, owners, status, priority, dates, % complete, milestones, deliverables and next actions. It has a Project Overview with progress and the next milestone, and a Timeline that draws each task as a bar across 26 weeks.
Sheets included (6)
- Start HereHow the workbook works, what each sheet is for and the settings used.
- TasksOne row per task. Start typing in row 6.
- Project OverviewProject details to fill in, progress, the next milestone and what is coming up. Figures are calculated.
- TimelineEach of the first 200 tasks as a bar across 26 weeks, with progress, milestones and this week marked.
- ListsEdit the white lists to change dropdown choices. Shaded lists are fixed because formulas use those names.
- SettingsValues used by the workbook, such as reminder windows. Change them here.
File details
- Made for
- Excel 2016 and laterThe download is an .xlsx workbook.
- LibreOffice
- No calculation errors in our testLibreOffice recalculated every formula in the workbook with no error values, such as #VALUE! or #N/A.
- Google Sheets
- Calculations matched Excel in our testGoogle Sheets removes sheet protection and repeated print headings.
- Apple Numbers
- Some calculations do not workMany calculations on the Timeline sheet and the Project Overview sheet do not work in Apple Numbers. Numbers converts list-based dropdowns to plain cells and removes colour markers, sheet protection, frozen headings and number and date validation. Use Excel for these calculations and features.
- Calculations
- The Start Here sheet lists the calculations used in this workbook. Results update from the entries you add.
- Builder privacy
- The builder runs in your browser. The entries used to make the workbook stay on your device. How the utilities work
Examples
Simple project tracker
People who want a short task list with owners and due dates, and do not want to fill in columns they will not use.
Milestone tracker
Project leads who report on a handful of key dates and need to see whether each one is on track.
Project tracker with risk register
Project managers who must show what could go wrong, and what was decided, beside the task list.
Project budget tracker
Freelancers and small builders who need to see whether each part of a job is on budget, and who is doing it.
Questions
Are my builder entries sent to Due Form?
No. The builder uses them in your browser to make the workbook on your device.
Information is sent to Due Form when you submit a form or use another service described on the How it works page.
How does the Timeline work?
It draws each of the first 200 tasks as a bar from its start date to its due date, across 13, 26 or 52 weeks counted from the Monday before the earliest start. It also marks progress and milestones.
Can I print the tracker?
Yes. Print any sheet from Excel. Landscape usually suits the Tasks and Timeline sheets, and the Project Overview is a short summary page you can print on its own.
What do the statuses mean?
Not started, In progress, Waiting for someone else, Blocked because work cannot continue, and Complete. Complete rows turn grey and count towards progress.
Can one file track several projects?
No. Make one workbook for each project, or use the Phase column to separate the stages of a single larger project.
Related Due Form edition
DF.035 The Working Notebook
In production
A numbered notebook for notes you may need again.
Write project decisions by hand and look them up later by page number.
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Tell us what you would like to add, change or fix in the Project Tracker builder.